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Get it: over 300 billion emails are sent and received every day. Gmail is, of course, one of the largest providers.
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For most of us, organizing an email is more of a dream than a reality. I recommend one neat trick for every homeowner: set up an email address just for your home.
Why do you need a digital home for your physical house
In the past five months, I have sold the house we have lived in for the past 17 years and bought the temporary house we live in until our new house is built. It’s a continuous stream of information about three homes, including utility bills, repair bills, home inspection reports, insurance documents, cable and internet connection bills, home improvement services, and more.
Even if you’ve lived in the same house for years, emails can pile up. Creating an email account specifically for your home will help you manage and track all of those messages without losing anything in the sea of your primary inbox.
It’s a good idea to share your dedicated home email address with other members of your family. You and your spouse can manage messages without interfering with each other’s forwarding.
If you need more persuasiveness, it’s a great idea to use this email to set up accounts for things like streaming services, Pinterest, grocery delivery, and anything else home-related.
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Set up your home email address
There are two ways: you can create a completely new email account with its login details, or you can create an alias account linked to your main email address.
Both have pros and cons, but it’s easiest to use an alias. You can set up a folder (or multiple folders) to capture all emails sent to this account in your main mailbox.
Here’s a neat trick.
- To create an alias in Gmail, simply add a plus sign and a word or phrase to your primary email address. It looks something like this: firstname.lastname@example.org.
- You can now set up a folder (Gmail calls these shortcuts) to send mail to that address in one place. Here’s how:
- In the search field at the top, click the button Show search options icon.
- In the To field, enter the alias of your new home email address, then click Create filter.
- Choose what you want the filter to do. To choose Skip inbox if you want those emails to skip your main inbox and only show up in a dedicated folder. You can also choose Apply Label > New Label to create a new folder where you want your messages to be sent.
- Click Create filter end.
This will only affect new emails that arrive in your inbox and will not be applied retroactively. This brings us to the next step.
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Start organizing quickly and easily
Then organize the emails you already have so you can apply the shortcut you created above. This will put your home messages in one place. If you choose to create a new account instead, you can start forwarding old messages there.
Find your inbox and tag the appropriate emails for your new home email address. It also gives you the option to remove the ones you no longer need.
If you regularly receive messages related to your home from certain senders, there is no need to send them by email. It’s easier to set up automatic forwarding for specific contacts by forwarding those messages to a new mailbox or label.
Here’s how to set up automatic forwarding of contacts using filters in Gmail:
- Open the Gmail account you want to forward messages from.
- Press checkbox next to the desired email address and click the button three dots at the top of the page.
- Click Filter similar posts. Make sure the sender’s address is in From field.
- Click Create filterthen Add forwarding address.
- Enter your new home mailbox address and click Nextthen Proceed.
- You will need to confirm the forward request in your mailbox.
If you’re using Outlook instead, follow these steps.
- Open the Outlook account you want to forward messages from.
- Go to Settings > See all Outlook settings.
- To choose Mail > Rules > Add new rule.
- Enter a name for the rule.
- open Add condition drop down menu and select From.
- Enter E-mail address you want to forward to a new mailbox.
- open Add action dropdown message and select Forward.
- Enter your new home mailbox address and click Save.
- Want more helpful email tips? Check out these free guides
My team and I create practical and simple instructions to help you succeed in your digital life.
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